Matamata-Piako District Council and Swim Zone recognise their responsibilities under the Privacy Act 2020 and is committed to ensuring the privacy of your information. This Privacy Policy applies to all personal or other information collected on the Swim Zone website - www.swimzonepools.co.nz.

You may browse and access information contained on our site without providing personally identifiable information. However, when you visit our site we do collect statistical information about your visit. This information is used to help us improve the site and for no other purpose. Information about your visit is combined with the data from all our visitors and is anonymous. It includes, but is not limited to:

• Your top level domain name (e.g. .co.nz, or .org)
• The search terms you used
• The pages you accessed on our website and the links you clicked on
• The date and time you visited the site
• The previous site you visited
• Your operating system (e.g. Windows, Mac)
• The type of web browser you use (e.g. Internet Explorer, Mozilla Firefox)

You may be asked to submit certain personal information in order to receive or use services from the Matamata-Piako District Council. The information requested may include some or all of the following:

• Name
• Contact name (e.g. parent, caregiver, etc)
• Contact address or email
• Contact phone number/s
• Age
• Medical conditions or specific needs
• Payment related details
• Proof of relationship to pool user

We may use your personal data for the following purposes:

• Replying to your queries.
• Processing your application for registration for use of our services or to gain access to information on this Website made available only to registered users.
• Providing you with information about Council and our services.
• Providing you with services.
• Complying with relevant legislation and regulations.
• Any specific purpose which we notify you of at the time personal data is collected.
• Processing transactions that you may conduct through the Website.

Where you provide personally identifiable information we will hold your personal information in accordance with the requirements set out in the Privacy Act 2020. In particular:

• your personal information will be used only for the purposes for which it is collected and will be retained only for as long as is necessary to fulfil the purposes for which the information was collected (including any time that we are required by law to retain such information).
• we will not release your personal information to any third party except where required to, permitted to, by law (such as under the Local Government Official Information and Meetings Act 1987), where you have authorised us to do so or where disclosure is connected to the purpose for which the information was collected.

Matamata-Piako District Council stores personal data electronically and in paper form. The personal data is kept safe and secure using generally accepted standards of security.

You can ask to see the personal information and request that we make a correction to personal information that we hold about you. Should you wish to do so please make a request in writing to:

Privacy Officer
Matamata-Piako District Council
PO Box 266
Te Aroha 3342

Or email This email address is being protected from spambots. You need JavaScript enabled to view it. attention Privacy Officer

For more information please refer to the Privacy Act 2020, the Privacy Commissioners website www.privacy.org.nz or call the Privacy Commissioner's Enquiries Line: 0800 803 909.

Matamata-Piako District Council and Swim Zone reserve the right to modify or amend this Privacy Statement at any time and for any reason. By using this site you consent to our use of your personal data in accordance with this Privacy Statement (as amended from time to time).